Financial Aid: Accounts Receivable

Here's where you pay your Midwestern University bills for tuition and fees, receive refunds, and settle your accounts.

We collect and deposit federal, state, and private funds in accordance with federal and state regulations. We also develop and implement standardized procedures to receive and handle cash. Most importantly, we are committed to serving you.

For questions about applying for financial aid, your aid awards, or eligibility, please contact the Office of Student Financial Services.

Billing / Statement of Account

Students are billed for tuition, fees, and other charges on a quarterly basis. Quarterly notices are sent to students via email. All students are required to check their MWU e-mail regularly to ensure receipt of all notices. Access to your statement of account can be found online when you log in to MWUnet.

Tuition

Tuition for full-time students is an annual tuition and may be payable over two, three, or four quarters per year depending on the academic schedule of the student, except for Health Professions and NTPD (Non-Traditional PharmD), which are billed on a per credit hour basis. Any student enrolled where the course load meets the full-time definition will pay full-time tuition. Students enrolled in an extended studies program will be charged the annual tuition rate for their extra year of enrollment. Students who extend their program for one quarter or less will be charged the quarterly tuition rate or per credit hourly rate depending on the program.

Tuition Due Dates will be publicized quarterly via MWU email account.

Course Overload

Students exceeding the maximum prescribed course load will pay overload charges. Tuition in addition to full tuition will be charged for each additional credit hour above the prescribed course load on the following basis:

• The credit hour rate for courses that cause a course overload will be calculated based on the current quarterly full-time tuition rate divided by the current quarter's prescribed course load.
• The per credit hour rate is multiplied by the enrolled credit hours to equal the tuition charge for the quarter.
• Overloads are defined as follows: CCOM >31 credit hours; AZCOM >29 credit hours; CCP/CPG >21 hours; CHS Graduate >23 hours, CHS Bachelors >21; CHS Podiatric Medicine >27 hours; CDM > 30 credit hours.

Add / Drop Charges

The last day to add or drop a course is the second Friday of each quarter. Charges for courses added/dropped by this date will be adjusted to the student's new in-school status (i.e. full-time, part-time, half-time, etc.). Please note that if all courses are dropped and a student is determined to be withdrawing for the entire quarter, tuition and fee charges may be assessed. These charges will be based upon guidelines stated in the Return of Federal Title IV Funds/MWU Refund Policy.

Fee Charges

All full- and part-time degree seeking students enrolled in a full academic year (three or four quarters) must pay the student services fee. Students who are enrolled three or four quarters per year will be charged the full annual student services fee. Students who are enrolled in a program that ends with one quarter over the summer or two quarters over the summer and fall will be charged 25 percent and 50 percent of the annual student services fee, respectively.

Payments

The Office of Student Financial Services accepts several methods of payment; however, the following requirements apply:

• Mastercard, Visa, Discover, and American Express are accepted.
• Personal checks, cashier's checks, and money orders are accepted. This form of payment must be through a U.S. bank.
• All financial aid funds must be applied to the balance before using a credit card for payment.
• When using a parent's credit card, the Office of Student Financial Services must receive a memo authorizing the charges or have phone authorization from the parent.
• Credit card payments will not be accepted on accounts already paid in full, unless the student provides written authorization to hold the pre-payment for the future quarters in which the student owes an outstanding balance after applying financial aid funds.

You may view your statement of account, make online payments, and set up the MWU payment plan online by logging in to MWUnet.

Payment Plans

The Office of Student Financial Services offers a payment plan that allows a student to divide his/her unpaid balance into equal monthly payments over the course of a quarter. The following are policies regarding the MWU payment plan:

• Payment plans must be set up through MWU's electronic billing and payment system available by logging in to MWUnet at http://online.midwestern.edu/.
• Payment plans will be effective for the entire quarter.
• A fee of $20.00 will be charged per quarter. This fee covers costs associated with payment plan enrollment, maintenance, billing collections, and monthly follow-up on the plan.
• The plan is interest-free.
• All financial aid must be applied toward the unpaid balance due before accepting student payments.
• A 1% late fee will be applied to accounts at 10 days late and the balance will be accelerated to fully due.
• The unpaid balance must be paid by the end of each quarter.
• Students must not have been late on any prior MWU payment plans.

Direct Deposit

Direct deposit for financial aid refunds is highly recommended for continuing students and mandatory for first-year students starting in Summer 2008. First-year students requesting to appeal the mandatory requirement must submit a letter of appeal to the Director of Student Financial Services explaining their reasons for not signing up for direct deposit.

MWU will not be held responsible for any fees or charges that result due to checks written when a student had insufficient funds in his/her account. MWU is also not responsible for late charges on any past-due bills a student may incur. It is the student's responsibility to ensure the deposit has cleared before writing checks.

Returned Checks

A $35.00 will be charged on any returned check. After two returned checks, the student will lose check-writing privileges and will be required to pay by cashier's check, money order, or cash. NO exceptions will be made.

Visit our office or give us a call and let us know how we can help with your financial concerns.

Downers Grove Campus

8:00 a.m. – 4:30 p.m. (CST) Monday through Friday
630/515-6101 phone
630/515-6384 fax

Glendale Campus

8:00 a.m. – 4:30 p.m. (MST) Monday through Friday
623/572-3321 phone
623/572-3283 fax