Financial Aid: Return of Federal Title IV Funds Policy/MWU Refund Policy

Policy

In establishing a refund policy, MWU has instituted and adhered to all requirements included in the Federal Formula for Return of Title IV Funds as specified in Section 484B of the Higher Education Act of 1965 (as amended). MWU's refund policy will include the following guidelines:

A. Title IV funds include the following programs available at MWU: Federal Pell Grant, Federal SEOG Grant, LEAP, National SMART Grant, Federal Perkins loans, subsidized Federal Stafford loans, unsubsidized Federal Stafford loans, Graduate PLUS loans and the Federal Work-Study (FWS) program. However, LEAP and FWS monies awarded or earned by the student will always be excluded from the refund calculation.

B. Withdrawal On or Before the First Day of Classes of the Quarter for Which the Student Is Charged

• 100% of tuition, University housing, meal plans, and all other fees will be refunded.

C. Withdrawal After the First Day of Classes Through 60% of the Quarter for Which the Student Is Charged

• Tuition and student services fee charges will be prorated on a daily basis proportional to the number of days completed divided by the number of days in the payment period for which the student was enrolled.
• University housing for the quarter will be refunded according to the terms on the housing contract.
• University meal plans will be prorated based on the remaining weeks in the quarter.
• For students on a leave of absence, disability and health and dental insurance fees paid to the University for the quarter will not be refunded. A student will be obligated to pay his/her premium through the end of the quarter.

D. Withdrawal After 60% of the Quarter for Which the Student is Charged

• No refund of tuition or student service fees will be made.
• University housing for the quarter will be refunded according to the terms on the housing contract.
• All refunds on University meal plan costs will be prorated based on the remaining weeks in the quarter.
• For students on a leave of absence, disability and health and dental insurance fees paid to the University for the quarter will not be refunded. A student will be obligated to pay his/her premium through the end of the quarter.

E. If a Subsequent Quarter(s) Has Been Prepaid

• 100% of tuition, student service fees, University housing, health insurance fee, and disability insurance fee will be refunded.

F. Information technology fee - If a student withdraws before matriculation, or after the first day of classes through the 60% point of the first quarter only, the information technology fee will be refunded 100% provided that the laptop is returned in the same condition in which the student received it, as determined by the University Information Technology Service, and the student withdraws from the college.

G. All Non-Institutional Costs (living, personal, transportation, and book/supply expenses)

• Will be prorated based on the percentage of the quarter completed.

H. All refunds will be distributed in the following order as prescribed by federal law.

1. Unsubsidized Federal Stafford Loan
2. Subsidized Federal Stafford Loan
3. Federal Perkins Loan
4. Federal Graduate PLUS Loan
5. Federal PLUS Loan
6. Federal Pell Grant
7. National Smart Grant
8. Federal SEOG
9. Other Title IV Aid Programs (Leap Grant)
10. Other Federal Sources of Aid (PCL)
11. Other state or private aid*
12. Institutional aid (MWU Need Based Scholarship, CPG Loan, CCOM Loan and Dr. Lucas Loan)**
13. The Student**

* MWU will refund scholarship monies in accordance with the sponsoring agency's policy.

**All refund of institutional aid will be prorated based on the remaining weeks of the quarter. Subsequent quarters of awarded institutional funds will be cancelled; therefore, no refunds will be made.

** MWU will only refund monies to a student who does not owe a repayment of non-institutional funds or who does not have unpaid charges that he/she owes to the Institution.

14. Students who borrowed and received monies from the unsubsidized/subsidized Federal Stafford loans, Federal Graduate PLUS loans, Federal Perkins loans, institutional (MWU) loans, Primary Care loans and/or private loans will be legally responsible and obligated to repay in accordance with the terms and conditions outlined in the promissory note(s).

15. Upon request by the student, examples of refund worksheets and calculations will be available in the Student Financial Services Office for distribution.

16. Students who feel that individual circumstances warrant exceptions from published policy may appeal the Return of Title IV Fund policy. Student appeals need to be submitted to the academic dean of the appropriate college.