Midwestern University Home

Downers Grove Overview

Downers Grove, IL Campus

Satisfactory Academic Progress for Financial Aid Eligibility

Downers Grove, IL Campus

As required by Federal law, reasonable standards of satisfactory academic progress for maintaining financial aid eligibility have been established by MWU for all degree-granting programs. These standards apply to all students.

Purpose
To establish, publish, and apply reasonable standards of satisfactory academic progress for financial aid eligibility as required by federal law for all students including those applying for or currently receiving federal, state, or institutional assistance and veterans' educational benefits administered by MWU.

Policy
Federal regulations require that all students receiving Federal Title IV financial aid funds maintain satisfactory academic progress (SAP) according to qualitative (GPA) and quantitative (pace/maximum timeframe) measures.  Both qualitative and quantitative measures must be met and maintained for continuous financial aid eligibility as outlined in the MWU Standards of Satisfactory Academic Progress for Financial Aid Eligibility.

The quantitative measure defines the pace at which all students must progress to ensure program completion within the maximum timeframe permitted. This period of time cannot exceed 150% of the published length of each program. The completion ratio is calculated by dividing the cumulative "successfully completed" credit hours by the cumulative "attempted" credit hours. Transfer credit hours are included in the completion ratio for all programs. Students must earn 67% of their cumulative credits attempted (not including audited courses) at the time of evaluation, and all periods of enrollment are included regardless whether or not the student receives financial aid. Less-than-full-time enrollment is prorated.

Grades of "W" (withdrawals) made after the first week of classes will be included in the number of attempted credit hours and calculated against the quantitative (pace) measure. Grades of "I" (incomplete) will be included in the number of attempted credit hours as well, but will not be included in the qualitative (GPA) measure.

Students are governed by the performance standards of the department in which they are enrolled: Programs over a year or longer must meet both quantitative/qualitative measures on an annual basis; programs one year or less must meet both measures at the end of each quarter.

QUARTERLY SAP REVIEWS: The quarterly SAP review process applies to students enrolled in the Biomedical Science (M.A.) program.  When an unsatisfactory SAP determination has been made at the end of a quarter, a financial aid "warning" is issued. Students remain eligible for Title IV aid in the quarter immediately following a financial aid warning, and no further action is necessary unless a student wishes to file an appeal. If SAP is not achieved by the end of a financial aid warning period, a financial aid "probation" status is issued for the following quarter. Students may be eligible for Title IV or Title VII funding during a probationary period as long as an appeal is approved by the Financial Aid Committee. Appeals must include an Academic Plan that ensures the student is able to meet SAP standards by the end of the subsequent quarter.  A student may be removed from probation if SAP is achieved at the end of the quarter; otherwise, the student will not be eligible to receive Title IV financial aid and must continue at their own expense each quarter until SAP is achieved.

ANNUAL SAP REVIEWS: A financial aid "suspension" is issued at the end of the Spring quarter for students not meeting satisfactory academic progress.  Students cannot receive Title IV financial aid funds unless the suspension is successfully appealed and the student is placed on probation. A student on probation status may receive Title IV financial aid for a subsequent quarter as long as the requirements as specified in the Academic Plan are followed. An Academic Plan must ensure that the student is able to meet SAP standards by a specific point in time. While programs have discretion to determine the length of the Academic Plan, students must be monitored on a quarterly basis to confirm all components as specified in their Academic Plan are being met. Probation statuses may be suspended and student will lose eligibility for Title IV financial aid during the year if the Academic Plan requirements are not met. Once Title IV eligibility is lost, students must continue at their own expense until SAP requirements as set forth in this policy are achieved.

Any student placed on financial aid suspension will be notified of the loss of financial aid eligibility. Students must complete the SFS Appeal Form and work with their academic department to come up with an approved academic plan.  Both the SFS Appeal Form and approved Academic Plan must be submitted to the Office of Student Financial Services and forwarded to the University Financial Aid Committee for consideration. The University Financial Aid Committee will only review completed appeals; all required documentation must be included.

Students are limited to a maximum of two (2) appeals of their financial aid status during the course of their enrollment at MWU. Students who do not attain satisfactory academic progress at the conclusion of their second nonconsecutive period of financial aid probation will be placed on financial aid suspension permanently and will not regain financial aid eligibility for the remainder of their enrollment period at MWU. Permanent suspension can be waived at the discretion of the dean of the respective college.