If a student fails to make satisfactory progress in completing his/her prescribed course of study, he/she is placed on academic warning, academic probation, administrative probation, academic leave of absence, or is dismissed. Each Student Academic Review Committee reserves the right to modify its usual actions if there are extenuating circumstances.
Students will be notified by the CHS Dean when they are placed on academic warning as a result of their failure to achieve the required minimum cumulative GPA established by their program/school. Any student with academic deficiencies to be addressed by the Student Academic Review Committee shall be notified in writing with a delivery confirmation (i.e., e-mail or hand-delivery) by the chair of the Student Academic Review Committee at least two working days in advance of the scheduled meeting in which the student's case will be heard. The student may request and shall be permitted to appear before the Student Academic Review Committee (in person or via telephone) in order to present his/her case. In such instances, the student shall inform the chair of the Student Academic Review Committee, in writing, of his/her desire to appear before the committee or his/her intent to waive this right. If the student chooses to appear before the committee, this prerogative extends to only the involved student and not to any other individuals.
Within two working days following the committee meeting, the chair of the Program Student Academic Review Committee is responsible for providing notification in writing with a delivery confirmation (i.e., next-day express mail, e-mail, or hand-delivery) to the involved student, informing him/her of the recommendation of the committee. In all instances, the chair of the Student Academic Review Committee shall be responsible for informing the CHS Dean of each recommendation made by the committee. Following notification of a recommendation by the Student Academic Review Committee, a student may appeal the recommendation to the CHS Student Promotion and Graduation Committee. The CHS Student Promotion and Graduation Committee will review the student's appeal and make a recommendation to the CHS Dean. The Dean is responsible for reviewing all recommendations for consistency with stated College academic policies and practices. The Dean is responsible for providing written notification of the final decision to the student and to all appropriate academic support offices (i.e., Registrar, Student Financial Services, etc).
Academic warning is a formal notification of substandard academic performance, and cautions the student that continued performance at this level might result in academic probation. An academic warning is issued when a student earns a cumulative GPA below the minimum GPA required by their program/school for one quarter and/or when the student fails to meet any other established program academic requirements. An academic warning is in effect for one quarter. Academic warning is not noted in the student's transcript but is noted in the student's academic file that is kept in the program office. If the student achieves the minimum standard of academic performance required by their program/school during the quarter of academic warning, the student is returned to good academic standing. This is also noted in the student's file.
Academic probation represents notice of unsatisfactory academic progress, which, if continued, will necessitate an academic leave of absence, administrative probation, or dismissal from the program/school and the College. Academic probation typically occurs when the student fails a class during his/her academic program and/or earns a cumulative GPA below the minimum required by his/her respective program/school for a second quarter and/or when the student fails to meet any other established program academic requirements. Academic probation is not noted on the student's transcript but is noted in the student's academic file in the program/school office. The student remains on academic probation until the failure is successfully remediated and/or the cumulative GPA is at or above the program's required minimum and all deficiencies have been corrected. Subsequently, when the student is returned to good academic standing, this is also noted in the student's file.
Administrative probation may occur when a student is not allowed to progress in the standard program curriculum due to course failures and/or failure to maintain the required cumulative GPA for two or more quarters. When students are placed on administrative probation by the Student Academic Review Committee, they will be permitted to take elective courses or to retake courses in which they have received a grade of "C" or less. Students will be able to resume the standard program curriculum upon successful completion of all programmatic requirements.
Administrative probation is noted on the student's transcript. Administrative probation/leave of absence will be noted on the transcript for periods of non-enrollment during the administrative probation period.
Academic Leave of Absence
Academic leave of absence may occur when a student has failed one or more courses or has accumulated two or more quarters when the cumulative GPA is less than required by his/her program/school. Academic leave of absence may or may not be preceded by academic probation. This action results in the suspension of the student from all academic courses for a period of up to one year, or until all program/school requirements for re-entry have been fully met. A mandatory academic leave of absence is noted on the student's transcript.
The student who has been placed on a mandatory academic leave of absence does not have to re-apply for admission and is guaranteed reentry into his/her academic program upon successful completion of all deficient courses and/or when all programmatic requirements are met. Upon reentry to the academic program, the student is routinely placed on academic probation for the following quarter.
Extended Program (for Clinical Psychology Program-Glendale)
For various academic or non-academic reasons, a restructuring of a student's academic course load may be necessary. Accordingly, an individual's academic course load may be reduced so that the student enters an extended program. Such a program rearranges the course schedule so that the normal time period for the program is extended, usually by an additional year. Typically a student is placed on an extended program by the Academic Review Committee, usually due to a course failure, a cumulative GPA less than 3.00, or failure to meet any other established program academic requirements.
A student may return to good standing while on an extended program, as long as the student raises his/her GPA and does not fail any additional courses. If a student is placed on an extended program, such action does not modify or limit the actions of either the Program Student Academic Review Committee or the CHS Student Promotion and Graduation Committee. Thus, the student may be placed on an academic leave of absence or dismissed for academic reasons while on an extended program.
It is the responsibility of the chair of the Program Student Academic Review Committee to notify the CHS Dean and all academic support areas affected by this status change (eg., Registrar, Office of Student Financial Services, Office of Student Services, etc.) whenever an extended program has been adopted and approved by the committee.
A student may be dismissed from the College for academic reasons upon the recommendation of the Program's Student Academic Review Committee. The dismissal is based on the determination that the student has not satisfactorily demonstrated that he or she possesses the aptitude to successfully achieve the standards and requirements set forth in the academic policies and professional expectations for the program/school. Students who accumulate two or more failures or three quarters below the minimum required grade point average usually receive a recommendation for dismissal. The course failures and/or the three-quarters with less than the required minimum cumulative GPA do not have to be consecutive.
Retake of a Failed Course
If a student passes a repeated course, the original failure remains on the transcript as an "F" and is included in the total number of accumulated failures in the student's academic record. The grade from the original failed course is no longer used in the computation of the GPA following repeat of the course. The student may earn any grade, up to a maximum of A, in the repeated course and the new grade will be factored into the overall GPA.
Under exceptional circumstances, such as academic probation or administrative probation, a student may retake a Midwestern University course in which they have received a "C". The Program Director and the CHS Dean must approve this retake option. Typically, a maximum of three "C" courses can be retaken and a course may only be retaken once. The original "C" grade will remain on the transcript but will not be used in the computation of the GPA following the completion of the repeated course. The new grade will be factored into the overall GPA.
Readmission After Dismissal for Poor Academic Performance
It is at the discretion of each CHS academic program to readmit a student who has been dismissed for poor academic performance. To initiate the reapplication process, candidates must complete and submit new applications and proceed through the standard application process established by the program. Before reapplying, however, individuals should seek the advice of an admissions counselor. It is expected that the individual would have addressed documented deficiencies before reapplication and be able to demonstrate that he/she meets all admission requirements and technical standards of the program.
The program's Admissions Committee will review completed applications of candidates and submit recommendations to the Program Director for action. The CHS Dean, via the Office of Admissions, then notifies applicants in writing of admission decisions.
No guarantee of readmission is implied, and questions related to advanced standing and similar issues will be addressed as they are for new applicants. Reapplications are allowed only within the first two years following dismissal, and readmission will be granted only once.