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College of Veterinary Medicine

Glendale, AZ Campus

Preclinical and Clinical Promotions Committee

College of Veterinary Medicine

Two faculty committees of the CVM will review the academic performance of students: the Preclinical Student Promotion Committee and the Clinical Student Promotion Committee. 

Preclinical Promotions Committee
This committee is charged with maintaining standards of excellence in the academic preclinical courses. At a minimum, it meets at the end of each academic quarter to assess the academic status of students with an academic failure, an incomplete, or an in-progress grade. The committee will also assess the professional progress of students for whom lapses in professional behavior have been noted. 

At the end of each academic year and prior to promotion to the clinical phase of the program, the committee assesses the progress of each student. Students who attain satisfactory academic and professional progress are promoted to the next academic year, provided all tuition and fees are paid.

Students with any failing grades or incomplete courses will receive a letter from the CVM administration listing the requirements they must fulfill for continuation in the CVM program.

Students are potentially subject to immediate dismissal from the CVM program if they:

These students are required to meet with the Preclinical Promotions Committee.

Students are notified of the date, time, and place of the committee meeting by email to their official Midwestern University email account, or by telephone, at least 48 hours in advance. Decisions of the committee are emailed to the student's official Midwestern University email account.

The right to appeal a decision for dismissal or deceleration exists and is described elsewhere in this catalog. Appeals must be filed in writing with the Dean of the CVM within three working days following official notification of the committee decision.

Preclinical Promotions Committee Guidelines*

Course Usual Action* Academic Status Repeat Course Timing** Action Following Retake*
All Passed Promote - - -
1 Failure Retake Course Academic Warning or Probation Next Academic Year or Summer (if offered) Fail Retake -- Dismiss Pass-Promote
2 Failures (different quarters) Retake Courses or    Dismiss Academic Probation Next Academic Year Fail Retake - Dismiss Pass -- Promote
2 Failures (same quarter) Extended Study Program or Involuntary Academic Leave of Absence or Dismiss Academic Probation or Dismissal Next Academic Year Fail Retake -Dismiss Pass -- Promote
3 Failures (over more than one academic year) Extended Study Program or Involuntary Academic Leave of Absence or Dismiss Academic Probation or Dismissal Next Academic Year Fail - Dismiss Pass -- Promote
3 Failures (one academic year) 4 Cumulative Failures Dismiss - - -

*Action may be modified by the Preclinical Promotions Committee.
**Course repeat schedule is at the discretion of the Preclinical Promotions Committee.

Preclinical Promotions Committee Guidelines for Students Placed on Extended Study Program ONLY*

History Usual Action* Academic Status Repeat Course Timing** Action Following Retake*
All Passed Promote - - -
1 or 2 Failures Retake Course or Dismiss Academic Probation or dismissal When Course is Available Fail-Dismiss
Pass-Promote
3 or more Failures Dismiss - - -

*Action may be modified by the Preclinical Promotions Committee.
**Course repeat schedule is at the discretion of the Preclinical Promotions Committee.

Clinical Promotions Committee

This committee meets as needed to review academic and professional progress of students throughout the clinical rotation segment of the curriculum. Students with academic failures, or with identified academic deficiencies, as well as those who have not met the professional standards, are required to meet with the committee.

Students are notified of the date, time, and place of the committee meeting by email to their official Midwestern University email account, or by telephone, at least 48 hours in advance. Decisions of the committee are emailed to the student's official Midwestern University email account.

The right to appeal a decision for dismissal or deceleration exists and is described elsewhere in this catalog. Appeals must be filed in writing with the Dean of the CVM within three working days following official notification of the committee decision.

The Clinical Promotions Committee also recommends to the Faculty Senate for graduation those students who have successfully completed all curriculum requirements, and who have paid all tuition and fees.

Clinical Promotions Committee Guidelines*

Clinical Rotation or Course Usual Action Academic Status Action Following Remediation
All Passed Promote or Graduate    
1 rotation or course failure* If Core: Repeat If elective: Repeat or take equivalent course/rotation Academic Warning**, or Probation Fail - Dismiss Pass - Promote  
2 rotation or course failures * If Core: Repeat If elective: Repeat or take equivalent course/rotation; or Dismiss Academic Probation or Dismissal Fail - Dismiss Pass - Promote 
3 rotation or course failures* Dismiss Dismissal -

These guidelines may be modified by the Clinical Promotions Committee for reasons of additional consideration.
* All failures, beginning with Year 1, are considered by the Clinical Promotions Committee
** Letters of academic warning will indicate that if another failure occurs the student will be placed on academic probation or be dismissed.