The Student Promotion and Graduation Committee (SPGC) of CVM will review the academic performance of students. This committee monitors the academic progress of all students enrolled in the College against the published academic standards of the College. At a minimum, the committee meets at the end of each academic quarter to assess the status of students with an academic failure, an incomplete, or an in-progress grade. The committee may communicate complaints pertaining to lapses in professional behavior to the Dean of Students, who is responsible for investigating allegations of professional and academic misconduct. 

Students with one or more failures must meet with the SPGC. Students who attain satisfactory academic and professional progress are promoted to the next academic year, provided all tuition and fees are paid. Students with any failing grades or incomplete courses will receive a letter from the CVM administration listing the requirements they must fulfill for continuation in the CVM program. Students are potentially subject to immediate dismissal from the CVM program if they:

  • accumulate 4 or more failures within the 4 year curriculum
  • accumulate 3 or more failures in a single academic year
  • accumulate 2 or more failures in a single academic quarter
  • fail the repeat of a course previously failed
  • any failures must be repeated within a year, unless an extension is approved by the Associate Dean for Academic Affairs and the Dean 

The SPGC also recommends to the Faculty Senate for graduation those students who have successfully completed all curriculum requirements, and who have paid all tuition and fees. In February each year, the Committee will prepare a list of candidates for the Doctor of Veterinary Medicine degree, and review and approve all graduation requests that are consistent with the University policy.

SPGC Guidelines for Preclinical Courses

Students are required to meet with the SPGC if their academic status is subject to change. Students are notified of the date, time, and place of the committee meeting by email to their official Midwestern University email account, or by telephone, at least 48 hours in advance. Decisions of the committee are emailed to the student's official Midwestern University email account.

The committee shall recommend to the Dean an appropriate course of action after reviewing each case presented at the meeting. Among the options available to the committee in regard to unsatisfactory student performance, the committee may recommend that the student:

  • be placed on probation with a written caution provided to the student
  • be required to take an alternative equivalent course offered at Midwestern University or another university (if available and approved)
  • be placed on an extended course of study plan, with the approval by the Associate Dean for Academic Affairs
  • be placed on an academic leave of absence in order to repeat the course(s) in which there was a failure when the course(s) is/are offered again
  • be dismissed from the CVM.

The right to appeal a decision for dismissal or academic leave of absence exists and is described elsewhere in this catalog. Appeals must be filed in writing with the CVM Dean within three business days following official notification of the committee decision.

Student Promotion and Graduation Committee Pre-Clinical Guidelines

Didactic Course Usual Action Academic Status Action Following Repeat or Re-take
All Passed Promote or Graduate    
1 course failure Repeat or take equivalent course Academic Warning*, or Probation Fail - Dismiss; Pass - Promote  
2 course failures in a single academic quarter Repeat or take equivalent course or dismiss Academic Probation or Dismissal Fail - Dismiss; Pass - Promote 
3 course failures in a single academic year Dismiss Dismissal

4 or more failures within the 3 year curriculum Dismiss Dismissal

These guidelines may be modified by the Student Promotion and Graduation Committee for reasons of additional consideration.
* Letters of academic warning will indicate that, if another failure occurs, the student will be placed on academic probation or be dismissed.   

SPGC Guidelines for Clinical Courses

The SPGC meets as needed to review academic and professional progress of students throughout the clinical rotation portion of the curriculum. Students with any failing grades or incomplete courses will receive a letter from the CVM administration listing the requirements they must fulfill for continuation in the CVM program.

These students are required to meet with the committee if their academic status is subject to change. Students are notified of the date, time, and place of the committee meeting by email to their official Midwestern University email account, or by telephone, at least 48 hours in advance. Decisions of the committee are emailed to the student's official Midwestern University email account.

The committee shall recommend to the Dean an appropriate course of action after reviewing each case presented at the meeting. In instances involving more than one failure to maintain satisfactory academic/professional progress, the committee may recommend dismissal. Guidelines for advancement through the clinical curriculum are described in the table below.

The right to appeal a decision of the committee exists and is described elsewhere in this catalog. Appeals must be filed in writing with the Dean of CVM within three business days following official notification of the committee decision.

Student Promotion and Graduation Committee Clinical Rotation Guidelines

Clinical Rotation Usual Action Academic Status Action Following Repeat or Re-take
All Passed Promote or Graduate    
1 rotation failure Repeat or take equivalent rotation Academic Warning*, or Probation Fail - Dismiss; Pass - Promote
2 rotation failures Repeat or take equivalent rotation; or Dismiss Academic Probation or Dismissal Fail - Dismiss; Pass - Promote 
3 or more rotation  failures Dismiss Dismissal -

These guidelines may be modified by the Student Promotion and Graduation Committee for reasons of additional consideration.
* Letters of academic warning will indicate that, if another failure occurs, the student will be placed on academic probation or be dismissed.