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FERPA Guidelines


MWU's Annual Notification of Student Rights under the Family Educational Rights & Privacy Act of 1974 (FERPA)

In accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA), MWU students are hereby notified of their rights with respect to their education records. These rights include:

  1. The right to inspect and review the student's education records within 45 days of the day the University receives a written request for access. A student should submit to the registrar or dean of students, a written request that identifies the record(s) the student wishes to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed or make arrangements for inspection with the official with access to the records.
  2. The right to request the amendment of the student's education records that the student believes are inaccurate, misleading, or otherwise in violation of the student's privacy rights under FERPA. A student who wishes to ask the University to amend a record should write the University official responsible for the record (either the registrar or the dean of students), clearly identify the part of the record the student wants changed, and specify why it should be changed. If the University decides not to amend the record as requested, the University will notify the student in writing of the decision and the student's right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  3. The right to provide written consent before the University discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent. For example, the University discloses education records without a student's prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or entity with whom the University has contracted as its agent to provide a service instead of using University employees or officials (such as an attorney, auditor, or collection agent; and vendors of services such as email or other electronic applications, enrollment verification, and so on). A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the University. Upon request, the University may disclose education records without consent to officials of another school in which a student seeks or intends to enroll or in reponse to a subpoena or other order. Finally, "public information" may be released unless the student files the appropriate form requesting that certain public information not be released.  If you would like to request this form, please contact the Registrar's Office at Downers Grove 630/515-6074 or Glendale 623-572-3325.  Public information is limited to name; address; e-mail address; phone; major field of study; dates of attendance; admission or enrollment status; campus; school, college, or division; class standing; degrees and awards; activities and sports information. 
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Midwestern University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

    Family Policy Compliance Office
    US Department of Education
    400 Maryland Ave, SW
    Washington, DC 20202-5901


A more detailed procedure and description can be found in the Student Handbook.


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