College of Veterinary Medicine

Glendale, AZ Campus

Student Promotion and Graduation Committee

College of Veterinary Medicine

The Student Promotion and Graduation Committee (SPGC) of CVM will review the academic performance of students.   This committee monitors the academic progress of all students enrolled in the College against the published academic standards of the College.  At a minimum, the committee meets at the end of each academic quarter to assess the status of students with an academic failure, an incomplete, or an in-progress grade. The committee may communicate complaints pertaining to lapses in professional behavior to the Dean of Students, who is responsible for investigating allegations of professional and academic misconduct. 

At the end of each academic year and prior to promotion to the clinical phase of the program, the committee assesses the progress of each student and recommends qualified students for promotion. Students who attain satisfactory academic and professional progress are promoted to the next academic year, provided all tuition and fees are paid. Students with any failing grades or incomplete courses will receive a letter from the CVM administration listing the requirements they must fulfill for continuation in the CVM program. Students are potentially subject to immediate dismissal from the CVM program if they:

The SPGC also recommends to the Faculty Senate for graduation those students who have successfully completed all curriculum requirements, and who have paid all tuition and fees.  In February each year, the Committee will prepare a list of candidates for the Doctor of Veterinary Medicine degree, and review and approve all walk-through graduation requests that are consistent with the University policy.

SPGC Guidelines for Preclinical Courses

Students are required to meet with the SPGC if their academic status is subject to change. Students are notified of the date, time, and place of the committee meeting by email to their official Midwestern University email account, or by telephone, at least 48 hours in advance. Decisions of the committee are emailed to the student's official Midwestern University email account.

The committee shall recommend to the Dean an appropriate course of action after reviewing each case presented at the meeting. Among the options available to the committee in regard to unsatisfactory student performance, the committee may recommend that the student:

The right to appeal a decision for dismissal, academic leave of absence, or extended study program exists and is described elsewhere in this catalog. Appeals must be filed in writing with the CVM Dean within three working days following official notification of the committee decision.

If a student earns a grade of "F" in one or more required courses, the student shall re-take the course prior to the start of the next academic year, be placed on academic leave of absence or in an extended study program in order to repeat the course when it is offered again, or be dismissed. Re-take courses must be selected and approved by the course coordinator and the Curriculum Committee for the failed course(s). If the failed course is a prerequisite for additional courses offered during that calendar year, and/or there are no available courses for re-take prior to the start of the subsequent academic year the student will be placed on academic leave of absence, in an extended study program or be dismissed. 

The extended program year must take place in the year immediately following and the student will be required to repeat all the courses in which the grades of "F/WF" were received. A student is allowed to go through an extended program only once. Students will be assessed tuition and related fees for any additional years. Placement of a student on the extended program does not modify or limit the committee's actions for dismissal. Thus, the student may be dismissed for academic reasons if the student does not meet the criteria for satisfactory academic performance at the end of the extended program. A student placed on an extended program for academic reasons will be returned to good academic standing when he/she reenters the prescribed academic program and successfully completes all courses that were failed.

SPGC Guidelines for Clinical Courses

The SPGC meets as needed to review academic and professional progress of students throughout the clinical rotation portion of the curriculum. Students with any failing grades or incomplete courses will receive a letter from the CVM administration listing the requirements they must fulfill for continuation in the CVM program.

These students are required to meet with the committee if their academic status is subject to change. Students are notified of the date, time, and place of the committee meeting by email to their official Midwestern University email account, or by telephone, at least 48 hours in advance. Decisions of the committee are emailed to the student's official Midwestern University email account.

The committee shall recommend to the Dean an appropriate course of action after reviewing each case presented at the meeting.  In instances involving more than one failure to maintain satisfactory academic/professional progress, the committee may recommend dismissal.  Guidelines for advancement through the clinical curriculum are described in the table below.

The right to appeal a decision of the committee exists and is described elsewhere in this catalog. Appeals must be filed in writing with the Dean of CVM within three working days following official notification of the committee decision. 

Student Promotion and Graduation Committee Guidelines for Clinical Courses*

Clinical Rotation or Course Usual Action Academic Status Action Following Repeat or Re-take
All Passed Promote or Graduate    
1 rotation or course failure* If Core: Repeat If elective: Repeat or take equivalent course/rotation Academic Warning**, or Probation Fail - Dismiss Pass - Promote  
2 rotation or course failures * If Core: Repeat If elective: Repeat or take equivalent course/rotation; or Dismiss Academic Probation or Dismissal Fail - Dismiss Pass - Promote 
3 rotation or course failures* Dismiss Dismissal -

These guidelines may be modified by the Student Promotion and Graduation Committee for reasons of additional consideration.
* All failures, beginning with Year 1, are considered by the Student Promotion and Graduation Committee
** Letters of academic warning will indicate that, if another failure occurs, the student will be placed on academic probation or be dismissed.