Downers Grove Overview

Downers Grove, IL Campus

Satisfactory Academic Progress for Financial Aid Eligibility

Downers Grove, IL Campus

Downers Grove, IL Campus

As required by Federal law, reasonable standards of satisfactory academic progress for maintaining financial aid eligibility have been established by MWU for all degree granting programs. These standards apply to all students.

Glendale, AZ Campus

As required by Federal law, reasonable standards of satisfactory academic progress for maintaining financial aid eligibility have been established by MWU for all degree granting programs. These standards apply to all students.

Purpose

To establish, publish, and apply reasonable standards of satisfactory academic progress for financial aid eligibility as required by federal law for all aid types, including federal, state, or institutional assistance and veterans' educational benefits administered by MWU.

Policy

Federal regulations require that all students receiving Federal Title IV financial aid funds maintain Satisfactory Academic Progress (SAP), which states that both qualitative (GPA) and quantitative (pace/maximum timeframe) measures must be met and maintained for continuous financial aid eligibility as outlined in the MWU Standards of Satisfactory Academic Progress for Financial Aid Eligibility.

Both qualitative and quantitative measures must be met and maintained for continuous financial aid eligibility as outlined in the MWU Standards of Satisfactory Academic Progress for Financial Aid Eligibility.

Qualitative Measure

Quantitative Measure

The quantitative measure defines the pace at which all students must progress to ensure program completion within the maximum timeframe permitted. This period of time cannot exceed 150% of the published length of each program. The completion ratio is calculated by dividing the cumulative "successfully completed" credit hours by the cumulative "attempted" credit hours. Transfer credit hours are included in the completion ratio for all programs. Students must earn 67% of their cumulative credits attempted (not including audited courses) at the time of evaluation, and all periods of enrollment are included regardless whether or not the student receives financial aid. Less-than-full-time enrollment is prorated.

Grades of "W" (withdrawals) made after the first week of classes will be included in the number of attempted credit hours and calculated against the quantitative (pace) measure. Grades of "I" (incomplete) will be included in the number of attempted credit hours as well, but will not be included in the qualitative (GPA) measure.

Students are governed by the performance standards of the department in which they are enrolled: Programs longer than a year must meet both quantitative/qualitative measures on an annual basis; programs one year or less must meet both measures at the end of each quarter.

Maximum Time Frame

MWU is a graduate/professional school. Maximum time frame is defined by the length of the program. Length of programs is measured in years.

Pace

MWU calculates a student's pace by dividing the cumulative number of hours the student has completed by the cumulative number of hours the student has attempted. Pace is evaluated quarterly for the Biomedical M.A. students and annually for all other students. The minimum percentage that a student must achieve is 67%. If a program accepts transfer hours from another institution, the hours must be included in both the completed and attempted (numerator and denominator). MWU does not have remedial courses.

Quarterly SAP Reviews

The quarterly SAP review process applies to students enrolled in the Biomedical Science (M.A.) program. When an unsatisfactory SAP determination has been made at the end of a quarter, a financial aid "warning" is issued. Students remain eligible for Title IV aid in the quarter immediately following a financial aid warning, and no further action is necessary unless a student wishes to file an appeal. If SAP is not achieved by the end of a financial aid warning period, a financial aid "suspension" status is issued for the following quarter. Students may be put on probation and made eligible for Title IV or Title VII funding during a probationary period once an appeal is approved by the Financial Aid Committee.

Quarterly SAP Review Appeals

Any student placed on financial aid suspension will be notified of the loss of financial aid eligibility. Students must complete the SFS Appeal Form and work with their academic department to come up with an approved academic plan. Both the SFS Appeal Form and approved Academic Plan must be submitted to the Office of Student Financial Services, who will forward it to the University Financial Aid Committee for consideration. The University Financial Aid Committee will only review completed appeals; all required documentation must be included.

Students are limited to a maximum of one (1) appeal of their financial aid status during the course of their enrollment in the Biomedical Science (M.A.) program at MWU. Students who do not attain satisfactory academic progress at the conclusion of their period of financial aid probation will be placed on financial aid suspension permanently and will not regain financial aid eligibility for the remainder of their enrollment in the Biomedical Science (M.A.) program at MWU.

Annual SAP Reviews

A financial aid "suspension" is issued at the end of the spring quarter for students not meeting satisfactory academic progress. Students cannot receive Title IV financial aid funds unless the suspension is successfully appealed and the student is placed on probation. A student on probation status may receive Title IV financial aid for a subsequent quarter. For students who need longer than one quarter (payment period) an Academic Plan is developed to help ensure that h/she can meet SAP standards by a specific point in time. While programs have discretion to determine the length of the Academic Plan, students must be monitored at the end of each quarter to confirm all components as specified in their Academic Plan are being met. Probation statuses may be suspended and student will lose eligibility for Title IV financial aid at the end of any quarter where Academic Plan requirements are not met. Once Title IV eligibility is lost, students must continue at their own expense until SAP requirements as set forth in this policy are achieved.

Annual SAP Review Appeals

Any student placed on financial aid suspension will be notified of the loss of financial aid eligibility. Students must complete the SFS Appeal Form and work with their academic department to come up with an approved academic plan. Both the SFS Appeal Form and approved Academic Plan must be submitted to the Office of Student Financial Services, who will forward it to the University Financial Aid Committee for consideration. The University Financial Aid Committee will only review completed appeals; all required documentation must be included.

Students are limited to a maximum of two (2) appeals of their financial aid status during the course of their enrollment in any single program at MWU that is not covered by the quarterly SAP appeals process above. Students who do not attain satisfactory academic progress at the conclusion of their second nonconsecutive period of financial aid probation will be placed on financial aid suspension permanently and will not regain financial aid eligibility for the remainder of their enrollment in that specific program at MWU.

Financial Aid Warning

A financial aid warning is for one quarter (payment period) only. Any Biomedical Sciences M.A. students that are not achieving SAP for the first time at the end of a quarter are automatically placed on financial aid warning. Students are informed that they are still eligible for federal aid, but they must achieve a 2.75 GPA and/or 67% pace by the end of the quarter. If they don't they will be placed on financial aid suspension with the right to appeal. Students are allowed one warning period.

Financial Aid Probation

Not used too often. It is the policy that all students submit an academic plan with their SAP appeal application. Academic plans are developed by program directors, faculty advisors, or the Dean's office The student meets with the academic advisor regarding the academic plan throughout the academic year and also take advantage of the tutoring services on campus.

SAP Appeals

Any student placed on financial aid suspension will be notified of the loss of financial aid eligibility. Students must complete the SFS Appeal Form and work with their academic department to come up with an approved academic plan. Both the SFS Appeal Form and approved Academic Plan must be submitted to the Office of Student Financial Services, who will forward it to the University Financial Aid Committee for consideration. The University Financial Aid Committee will only review completed appeals; all required documentation must be included.

Students are limited to a maximum of two (2) appeals of their financial aid status during the course of their enrollment at MWU (Biomedical students get only one). Students who do not attain satisfactory academic progress at the conclusion of their second nonconsecutive period of financial aid probation will be placed on financial aid suspension permanently and will not regain financial aid eligibility for the remainder of their enrollment period at MWU.

Regaining Eligibility

A student can re-establish eligibility on his or her own if the SAP is denied or the student chooses not to submit an appeal. The student can re-establish eligibility by meeting the minimum GPA requirement for his/her program and/or establish a pace that exceeds the minimum 67% requirement.

Treatment of non-punitive grades, repeated courses, audit courses, pass/fail courses, withdrawals and incompletes

Grades of "W" (withdrawals) made after the first week of class will be included in the number of attempted credit hours and calculated against the quantitative (pace) measure.

A student that has "W's" (withdrawals) for a quarter are place on a leave of absence and will return the following academic year to retake those classes. If the student goes on a leave of absence in the winter or spring quarters, often times the program will have the student retake many of the courses in the quarter(s) that he/she did not achieve a high grade.

Grades of "I" (incomplete) will be included in the number of attempted credit hours as well, but will not be included in the qualitative (GPA) measure.

Classes in which students are auditing cannot be included in the amount of credit or contact hours earned when determining eligibility for financial aid. In addition, the following grades will not be considered as credit or contact hours earned/attempted for purposes of awarding federal financial aid: "I" Incomplete, "IP" In-Progress, "F" Failure, or "W" Withdrawal or "WF" Withdrawal/Failing. Therefore, audited courses are not included in either the GPA or Pace.

Pass/Fail courses are included in both the attempted and completed hours, but not the GPA.

Repeated courses are included in the GPA and Pace (attempted and completed). A program usually only allows a student to repeat a course once.

Non-punitive grades are not addressed in MWU policy. Courses assigned an "I" grade must be completed within 10 calendar days from the end of the final examinations for the quarter or they will be automatically converted to a grade of "F". An "IP" grade may be assigned when extenuating circumstances make it necessary to extend the grade completion period past 10 calendar days. Authorization of the Deans is required and the completion period should not typically exceed one quarter.