Arizona College of Optometry

Glendale, AZ Campus

Externship Failure (refers to OPTO 1800, 1810, 1820, and 1830 Clinical Services XI-XIV)

Arizona College of Optometry

Externships are completed sequentially.   If a student receives an "F/WF" in an externship he/she may appeal the failing grade, in writing, to the course director.  This must be within 3 calendar days after the grade is posted.  In this case the course director will review the premise of the failure and the college policies regarding course failures.  After consideration of the circumstances of the "F/WF", the course director will either accept or reject the appeal and must inform the student, in writing, within 5 working days of this decision. If the appeal is accepted the course director may place the student on an individualized education plan (IEP) under the direction of the course director and may require that the student take coursework.  The course director's options are not limited to the above and can be modified on a case-by-case basis.  If the course director decides to uphold the "F/WF", the matter will be forwarded to the Student Promotion and Graduation Committee who may exercise any combination of the following sequence:

    1. Place the student in an extended program, if eligible;
    2. Put the student on a leave of absence to undergo a period of independent study;
    3. Require the student to repeat the failed externship rotation; or
    4. Be dismissed from the program.

If a student receives an "F/WF" in an externship he/she may also petition the course director, in writing, to retake the same type of externship, if available. This petition must be filed within 3 working days of the failing grade being posted. The timing of any reassignment will be as early as possible once the student has satisfied the committee's requirements or concurrent completion with reassignment and is subject to availability of sites as determined by the College.  The reassignment, if granted, must be completed within 12 calendar months of the date the petition is received by the course director.   If the student does not successfully complete the assigned options or receives an "F/WF" in the reassigned or repeated externship he/she will be dismissed from the program.  Students are allowed only one failed or withdrawn failed externship, and only one retake of the failed or withdrawn failed externship while enrolled at the College.