College of Veterinary Medicine

Glendale, AZ Campus

Course Failure Policy

College of Veterinary Medicine

Students who do not demonstrate minimum competencies assume the obligation and responsibility to make up academic failures.  First and second year students must successfully pass all failed courses before they can be promoted to the second or third years, respectively. Likewise, third year students can begin the clinical rotations and be promoted to the fourth year only if they pass all requirements of the preclinical curriculum. Third and fourth year students must remediate any failed rotations as soon as possible following the failure in order to be considered for graduation.

Students who fail a course may be placed on academic probation, placed in an extended study program, or recommended for dismissal. If not dismissed, students are required to retake the course and must earn a "C" or better in order to proceed in the program. If the course is not given until the subsequent year, the student may be placed on academic leave of absence until it is offered again. If an equivalent course is available for substitution to be taken in place of the failed course(s) it must be approved by the course coordinator and the Curriculum Committee in advance. Two failed courses by a student in a single quarter will result in a recommendation of dismissal of the student. 

If a student fails a course that is a pre-requisite for additional courses offered during that calendar year, and/or there are no available courses for re-take prior to the start of the subsequent academic year the student will be placed on an extended study program, an academic leave of absence, or be dismissed.  The extended study program must begin the year immediately following the failed course. The student will be required to repeat all the courses in which the grades of "F/WF" were received. A student will be placed on the extended program only once. Students will be assessed tuition and related fees for any additional years. Placement of a student on the extended program does not modify or limit the committee's actions for dismissal. Thus, the student may be dismissed for academic reasons if the student does not meet the criteria for satisfactory academic performance at the end of the extended program. A student placed on an extended program for academic reasons will be returned to good academic standing when he/she reenters the prescribed academic program and passes all courses that were unsatisfactory and are required for graduation.

Grade for Retaken Course
If a student receives a failing grade, that grade is recorded on the transcript as a letter grade (an "F" entry). Upon repetition of a failed course, the original grade of "F" remains on the transcript and the repeated course and new grade are entered on the transcript. The grade for a failed VMED I, VMED II, or VMED III course repeated and passed at Midwestern University or at an outside institution is recorded on the transcript as a grade of "C." For all failed clinical rotations at Midwestern University during the VMED III or IV year that are repeated and passed, a grade of "C" will be recorded on the transcript. For both preclinical coursework and clinical rotations that are repeated, the original failing grade will remain on the transcript but will not be included in the GPA calculations. If a repeated preclinical course or clinical rotation is failed, a grade of "F" is again recorded on the transcript.  Students who fail a course a second time will be recommended for dismissal.

Academic Standing
Good Academic Standing is achieved by maintaining >70% cumulative average in all courses at all times.  A student on academic warning or academic probation is not considered to be in good academic standing.  To return to good academic standing, a student must pass the failed courses and incur no further failures.