Recruitment & Onboarding


Helping You Get Started at Midwestern University

Adjunct, Temps, Students, Standardized Patients

The HR Coordinator will assist you in facilitating the onboarding process for your Adjunct, Temp, Student Employee or Standardized Patient.

For all employees paid by MWU, the HR Coordinator will initiate the hiring process once the employee has been identified. The hiring process includes a criminal county background screen (not applicable for MWU student employees) and completion of UltiPro Onboarding by the new hire. Then the new hire will make an appointment with the HR Coordinator to complete the Form I-9 in person at Human Resources.

Forms for Adjuncts, Temps, Students, and Standardized Patients

Student Temporary Request Form Please send the approved temp request form to Business Services who will forward to HR.
Temporary Request Form Please send the approved temp request form to HR who will determine an estimated bill rate and will seek approval from Business Services.
Letter of Agreement Please provide the signed Letter of Agreement to the HR Coordinator.
List of Acceptable Documents for Form I-9 Please provide the list of acceptable documents to the new hire.
Adjunct Hiring Checklist Please review the Adjunct Hiring Checklist for additional information regarding the Adjunct Hiring Process. 

Independent Contractors

Please reach out to Business Services with any questions related to employing an Independent Contractor.

Volunteers

Once the volunteer has been approved by following the steps in the Volunteer Policy please send the HR update form, volunteer release form and volunteer request form (for research-based volunteers only) to the HR Coordinator. The HR Coordinator will initiate the onboarding process which includes a criminal county background screen.

Contact Us

Illinois

  • Kaitlyn Gaede, HR Coordinator – 630-515-7644
  • Melissa Pergande, HR Manager – 630-515-7437

Arizona

  • Viridiana Garcia, HR Coordinator – 623-572-3208
  • Melissa Pergande, HR Manager - 630-515-7437


Internal Job Board

To access the MWU Internal Job Board please go to the My Company tab in UltiPro and select View Opportunities.

UltiPro Login

Applicant Eligibility

Midwestern University employees are eligible to apply for internal positions upon completing a minimum of six months of employment at MWU in their current position and if they have no disciplinary actions within a 12-month period. Upon approval of the Department Head, staff members with less than six months of service can apply and be considered for internal positions within their current department. Staff members with less than six months of service will not be considered for internal positions outside of their current department. Management retains the discretion to make exceptions to the policy.

Equal Opportunities

Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/).  Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.

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