If a student fails to make satisfactory progress in completing the prescribed course of study, the student is placed on academic warning, academic probation, academic leave of absence, or is dismissed. The Promotion and Graduation Committee may recommend any of the options listed among the usual actions described for each academic situation under review.
Good academic standing is achieved by maintaining a “C” or better average in all courses/rotations at all time. A student on academic warning or academic probation is not considered to be in good academic standing. To return to good academic standing, a student must pass the failed courses/rotations, and incur no further failures.
Academic warning is issued by the AZCPM Dean and does not require the student to meet with the Student Promotion and Graduation Committee when a student is currently failing or has failed a course/rotation. Academic warning represents notice that continued substandard academic performance may compromise the student’s ability to pass one or more courses/rotations. Academic warning is not noted on the transcript. A student who is failing a course/rotation is required to meet with the course director or course faculty to formulate a plan of action. A student who is failing more than one course/rotation is required to meet with the Dean to formulate a plan to achieve academic success. Students on academic warning are discouraged from holding organizational offices.
Academic probation is defined as failure of 2 or more courses/rotations. Academic probation is recommended by the Student Promotion and Graduation Committee and is issued by the Dean of AZCPM when a student meets this criterion, which represents notice that continued substandard academic performance may result in dismissal. When a student is placed on academic probation it is noted in the student’s permanent academic file. A student on academic probation is required to meet with the Dean to formulate a plan for academic success. When a student passes the failed courses and returns to good academic standing, this is also noted in the student’s file. Academic probation is not noted on the transcript. Students on academic probation are ineligible to hold student organization offices, or to participate in international rotations.
Academic Leave of Absence
Academic leave of absence may occur when a student has failed one or more courses, has accumulated two or more quarters when the cumulative GPA is less than required, or has not met programmatic criteria required to proceed in the curriculum. Academic leave of absence may or may not be preceded by academic probation. This action results in the suspension of the student from all academic courses for a period of up to one year, or until all requirements for re-entry have been fully met. A mandatory academic leave of absence is noted on the student's transcript.
The student who has been placed on a mandatory academic leave of absence does not have to re-apply for admission and is guaranteed reentry into the academic program upon successful completion of all failed courses and/or when all programmatic requirements are met. Upon reentry to the academic program, the student is routinely placed on academic probation for the following quarter.
A student may be dismissed from the College for academic reasons upon the recommendation of the Student Promotion and Graduation Committee. The dismissal is based on the determination that the student has not satisfactorily demonstrated that he/she can successfully achieve the standards and requirements set forth in the academic policies and professional expectations for the College. Students who accumulate two or more failures or three quarters below the minimum required grade point average may receive a recommendation for dismissal. The course failures and/or the three-quarters with less than the required minimum cumulative GPA do not have to be consecutive.
Retake of a Failed Course
If a student passes a repeated course, the original failure remains on the transcript as an "F" grade and is included in the total number of accumulated failures in the student's academic record. The repeated course and new grade are entered on the transcript. The grade for a failed course repeated and passed at Midwestern University, or at an outside institution is recorded on the transcript as a grade of "C." For all failed clinical rotations at Midwestern University that are repeated and passed, a grade of "C" will be recorded on the transcript.
For both preclinical coursework and clinical rotations that are repeated, the original failing grade will remain on the transcript but will not be included in the GPA calculations. The grade of "C" will be included in the GPA calculation. If a repeated preclinical course or clinical rotation is failed, a grade of "F" is again recorded on the transcript. Students who fail a course a second time will be recommended for dismissal.
All repeated courses are subject to additional tuition. Students should consult with their financial aid advisor regarding the financial implications of repeated coursework.