A retake may be offered when formal repetition of an entire course or a portion of the course is required due to (1) course failure, or (2) in the College of Health Sciences or College of Graduate Studies when a "C" letter grade has been earned and the student is on academic probation or placed in an extended program, or (3) in the Arizona College of Optometry or Chicago College of Optometry when a student is placed on an extended program and required to repeat courses that would serve to enhance the mastery of optometry knowledge, skills techniques, and concepts that are deemed critical for success in the Doctor of Optometry curriculum. A course may be retaken when any of the following occur:
- No reexamination is offered by the department.
- The student has failed the reexamination.
- The student fails to meet eligibility criteria for reexamination, if offered by the course director.
It is the decision of the Student Promotion and Graduation/Preclinical Promotions/Clinical Promotions/Academic Review Committee of each college/program to recommend a retake of a course. The committee, in conjunction with the approval of the Department Chair, Program Director and/or course coordinator, will determine the nature of the retake and the timeframe for completion of the repeated course. The course may be repeated at Midwestern University or at an outside institution, if offered. The options for repeating a course at Midwestern University may include a directed readings remedial course with examination, repeating the course in its entirety the next academic year, or taking a specially designed course that contains the appropriate student work hours needed to meet the credit hours of the failed course. The repeat course must be completed in a regularly scheduled quarter. In either case, the student must be registered for the course and will be charged a flat rate of $1,500 per quarter for retake courses, individually or in aggregate, that total one to five credit hours and $3,000 per quarter for retake courses, individually or in aggregate, that total six credits or more. The College Dean or Program Director will issue a Course Retake Plan Letter to the student specifying the courses included in the Course Retake Plan. Only the courses in the Course Retake Plan Letter qualify for the retake tuition rate. Retake courses may be taken with additional non-retake courses during the same quarter. Applicable tuition rates will be applied to non-retake courses. A student will not be charged more than the full-time per quarter tuition rate during any quarter, except in the instance of course overload situations, including while completing a retake course or courses. The maximum allowable grade that can be earned as a course retake is determined by college policy.
A course at an outside institution that is eligible as a replacement for the course that the student failed at Midwestern University, must be approved by the department or program that offers the course at Midwestern University as a satisfactory replacement for the failed course. A student must earn a minimum grade of "C" (not C-) in a replacement course completed at an outside institution and submit an official transcript to the Dean/Program Director in order to apply the credit toward the degree requirements of the college or program. Students are responsible for all costs associated with repeating a failed course at another institution.
When a student retakes a course, the maximum grade that can be earned is determined by the College and this policy is included in the College's subsection of the Catalog.
When a student repeats a course, the course is entered twice in the permanent record (transcript) of the student. Consistent with the College's policy on the maximum grade that can be earned for a course retake, the grade earned each time is recorded, but only the most recent grade is used in the computation of the student's cumulative grade point average.